The Executive Resignation Letter

The letter is four sentences. Everything that matters happens before you write it.

At award level, resigning badly costs you a reference. On an executive contract it costs money, and the number is usually larger than people expect — because the single variable you control, the last day, sits at the intersection of a notice clause, a vesting schedule, a long service leave threshold and a restraint. Get the order wrong and you pay for it.

Your notice is your contract. It is not two weeks, and it is not the NES.

The National Employment Standards notice periods are an obligation on the employer when they terminate. They do not set what you owe on the way out.

Most executives are award-free, and the Fair Work Ombudsman is explicit about what that means: “An employee who isn’t covered by an award or agreement doesn’t have to give notice to an employer before resigning. However, an employment contract may require that employee to give notice.”

So your obligation is whatever the contract says — nothing more, nothing less. Executive contracts routinely run one to six months, frequently with a garden leave clause the employer can invoke at its discretion. Nominate four weeks when the contract says three months and you have breached it in your own resignation letter, in the first paragraph.

Read the clause before you pick the date. Then read the garden leave clause, because it determines whether those three months are worked or spent at home unable to start anywhere else.

The date is the only thing in the letter worth negotiating hard, and it is the one people choose last

Work it out in this order:

  1. Long service leave threshold. State legislation, and the thresholds differ. In Victoria, under the Long Service Leave Act 2018, “an employee with at least 7 years’ of continuous service with one employer is entitled to receive – in full – payment for any long service leave (LSL) not taken” on the day employment ends, accruing at one week for every 60 weeks. Finish at six years and eleven months and you have forfeited the lot.
  2. Vesting. Unvested long-term incentives and deferred short-term incentives almost always turn on a good leaver clause and a vesting date. A final day a fortnight before a tranche vests is the most expensive sentence most executives ever write, and it is usually written in a hurry on a Sunday night.
  3. Contractual notice, from the clause you have just read.
  4. The date you would prefer, which is the one most people start with.

Get the vesting schedule from the company secretary before you have the conversation, not after.

Do not name your next employer

Post-employment restraints still bind executives, and the reform under way does not change that.

Treasury’s position is that the Government announced reforms in the 2025–26 Budget banning “non-compete clauses for low- and middle-income workers”, and that “the reforms should take effect from 2027, following consultation and legislation passing parliament.”

Read that carefully. It is aimed below executive pay, it is not law yet, and it will not retrospectively release you from a restraint you have already signed.

Writing your destination into a document your current employer keeps hands them the where and the when, for free, on the day their interest in enforcing that restraint is at its highest. Tell them in the conversation if you choose to. Do not file it.

Do not negotiate in the letter

Garden leave, the treatment of your restraint, an early release, the wording of the internal announcement, the reference — all negotiable, none of them belonging in the letter.

A letter that resigns and asks is a letter that resigns. The resignation takes effect on its own terms; the requests do not. Have that conversation separately, and record what is agreed in a deed rather than an email.

You do not control the announcement

If your employer is listed, the timing is not yours to choose. ASX Listing Rule 3.16.1 requires an entity to tell ASX of “a change of chair, director, CEO, CFO or secretary”, and the company decides when and how that is said.

A letter drafted as a farewell — copied to the executive team, or written for an audience — takes that control away from the people who will be asked to describe your departure to the market and to the next board that calls them.

The letter

Dear [name],

I am writing to confirm my resignation from the position of [title]. In accordance with clause [x] of my employment contract, my final day of employment will be [date].

I will do everything I can to support an orderly handover before then.

Yours sincerely,

[Your name]

That is the document. Signed, sent to the person you report to, copied to the company secretary or the head of people.

Add a line of thanks if it is true. Leave it out if it is not — a paragraph of warmth about a relationship that was not warm reads worse than silence, and the people who receive it can tell.

What we would do

Get the contract out first and read three clauses: notice, garden leave and restraint. Get the vesting schedule. Work out the long service leave date.

Then pick the final day, in the order above. Then have the conversation — in person with the person you report to, before anyone else hears it. Then send four sentences.

If the resignation is the front end of a move rather than the end of a story, the work worth doing is on the version of your career you will put in front of the next board, and that is easier to write while the numbers are still in front of you than six months after you hand back the laptop.

If you are not on an individual contract — if an award or enterprise agreement covers you — the rules on notice and final pay are different, and the general version of this is here.

Sources

  • Fair Work Ombudsman, Resignation — read 19 August 2026.
  • Business Victoria, Long service leave: employment termination, under the Long Service Leave Act 2018 (Vic) — read 19 August 2026.
  • The Treasury, Non-compete clauses and other restraints — read 19 August 2026.
  • ASX Listing Rules, Chapter 3, rule 3.16.1 — read 19 August 2026.

How Long Should Your Cover Letter Be?

One page. Unless the advertisement or the application pack says otherwise — and in Australian government and large corporate processes it says otherwise more often than people expect.

That is the whole answer. The rest of this page is about the exception, because the exception is where applications are lost.

What one page holds

A letter on a page — date, addressee, salutation, sign-off — leaves room for roughly 350 to 450 words of argument. Three or four paragraphs. If you are writing seven hundred and shrinking the type to make it fit, you have not written a cover letter. You have written something else and formatted it into a disguise.

“Can a cover letter be two pages?”

This is the version people actually ask, and it usually has the wrong shape underneath it.

If you have been asked for two pages, you have probably not been asked for a cover letter. You have been asked for selection criteria responses, a statement of claims, or a pitch — a different document doing a different job. A letter argues why you are worth reading. A criteria response proves, criterion by criterion, that you meet a published standard, and a panel scores it against that standard.

Confusing the two costs you at both ends. Send a one-page letter where criteria responses were requested and most criteria score as not addressed. Send four pages of criteria prose where a letter was requested and you have told the reader you do not follow instructions.

The limit is the instruction, not a suggestion

The Australian Public Service Commission is blunt about it. On pitches: “Remember to stick to the word limit—are they asking for a one or two page pitch or 1,000 word limit?” On criteria: “If a word or page limit is set, make sure you stick to it.”

Western Australia’s guidance is a useful warning that the request itself varies: “you may be asked just for a cover letter addressing only a few selection criteria, or to address all selection criteria.” It tells applicants to read the advertisement “to make sure you follow things such as word limits, fonts and deadlines.”

Neither is inviting a judgement call. Where a limit is published it is a scored requirement, and exceeding it is a mark against you before anyone has read a sentence. This is why we write these documents to the length the pack specifies — one page, two, or more where the criteria run long — rather than to a house preference.

When nothing is specified

Most private-sector executive advertisements publish no limit at all. Then it is one page, and one page is generous.

In nearly ten years of writing these for Australian executives, we have not seen a second page win a role the first page had lost. What the second page contains is almost always the CV, restated.

There is a market reason to be disciplined about it. SEEK’s Employment Report for July, released 12 August 2026, has applications per advertisement rising for seven consecutive months and now at the highest level SEEK has recorded, against job ad volumes six per cent below a year ago. Your letter is being read alongside more competitors than at any point in the data, by someone with less time each.

The failure that actually happens

Almost nobody’s letter is too short. The common fault is a full page that could be sent to any employer, and the fix is not length — it is writing something specific enough to be checked. One page of facts a reader can verify beats three pages of positioning, and it beats them in less of the reader’s time, which is the resource actually under pressure.

If you want the longer argument about where effort belongs in an application, the strategy piece covers it.

Sources

  • Australian Public Service Commission, Applying for an APS job: cracking the code, apsc.gov.au — read 19 August 2026.
  • Government of Western Australia, Applying for a job in WA’s government sector, jobs.wa.gov.au — read 19 August 2026.
  • SEEK, Employment Report — July, released 12 August 2026.

What “Certified Resume Writer” Means in Australia

There is no Australian certification for resume writing. None. Not a regulated one, not an industry one, not a nationally recognised training package.

So when an Australian resume writer calls themselves certified, they are telling you about a credential issued by a private American membership association — usually one you have to keep paying for. That is not a scandal, and some of those credentials involve real assessment. But it is not what most people hear.

The evidence for a negative

Negatives are hard to prove, so here is exactly what was checked, on 18 August 2026.

training.gov.au, the national register, returns zero results for “resume” across qualifications, units of competency, skill sets and accredited courses, and zero registered training organisations with the word in their name. The same search for “career” returns 272, so the register is working and the nil result is real.

The Career Development Association of Australia certifies career development practitioners. Its seven core professional standards are career development theory, labour market information, communication and interpersonal skills, ethical practice, diversity and inclusion, technology and resources, and professional practice application. Resume writing is not one of them, and there is no resume-writing credential in any CDAA membership category. Note the distinction, because it is the one people trip over: CDAA members commonly offer resume preparation — the association says so on its own directory page — but nobody is assessed on it to get in.

The Career Industry Council of Australia maintains the Australian Register of Professional Career Development Practitioners. Its RPCDP post-nominal requires a CICA-endorsed Graduate Certificate in Career Development or higher. Again: career development practice, not resume writing.

That is the whole field. Nothing else in this country certifies anyone to write a resume.

What is actually being claimed

Four credentials circulate in the Australian market. All four are issued from the United States.

CredentialIssued byBased inWhat it costs
CARWCareer Directors InternationalMelbourne, FloridaUS$200, plus CDI membership at US$267 a year to keep the letters
CPRWProfessional Association of Résumé Writers and Career CoachesSt Petersburg, FloridaUS$295 plus US$175 membership
NCRWNational Résumé Writers’ AssociationBaltimore, MarylandUS$250 exam, US$75 sample review, US$297 membership
ACRWResume Writing AcademyUnited StatesUS$1,945

Two features are worth noticing. The first is that membership is not optional — CDI states plainly that association membership is required both to earn and to maintain the CARW, and it renews every two years against thirty continuing education units and a US$50 fee. Stop paying and the letters go. The second is that ACRW is structurally different from the other three: it is a training course that confers a credential at the end, not an assessment of work you already do.

In fairness, the assessments are real

It would be easy, and wrong, to write all this off as pay-to-play.

CDI’s CARW is two stages. You submit a resume you wrote for blind review by a certification committee, with a short written account of the choices you made. Then you write a resume and cover letter for two fictional candidates inside seven business days, answer short-essay questions inside three, and sit a sixty-minute exam. CDI recommends at least a year’s writing experience before attempting it. The NRWA requires two years’ experience, a sample review and an exam marked by two graders, and bars AI-generated submissions outright.

That is more rigour than most “awards” in this industry, and considerably more than the certificate a resume-writing company will sell you for completing its own course. One Australian business markets exactly that — a certification course, run by a resume-writing service, issuing its own printable certificate, with no accrediting body, no RTO code and no nationally recognised training mark. It appears on no register because it is not on one.

The part that surprises people

If you assume an American credential means American standards, the primary sources say otherwise.

CDI’s own certification page answers the question directly. Asked whether the exam is relevant outside the US, it says that while each country has country-specific rules, the examination covers principles that are universally recognised. Asked whether the credential is recognised internationally, it says candidates are encouraged to meet CDI’s standards but also to “write for your market”, because it embraces “the cultural and geographic differences of resume writing so that it won’t count against someone who isn’t simply writing for the US market.” Its published judging checklist contains no page-length rule, no photograph rule and no US formatting requirement.

And CDI’s certification panel is chaired from Australia. Three of its seven members are here — Melbourne, Queensland and Tasmania.

What is fair to say is narrower, and it is still true: the study material treats the United States as the default. CDI’s certification guide advertises a chart of resume differences for eighteen countries “beyond the US”, with a separate section on writing for the Australian market. Australia is a variation, not the baseline. For a document where the local conventions genuinely differ — no photograph, no date of birth, referees handled differently, and a length set by the career rather than the one-page convention — that ordering matters more than it sounds.

What we hold

Our resume writers hold none of the four credentials above. We are not going to describe them as certified, because there is nothing in this country to be certified by, and importing an American adjective to fill the gap is the exact move this page is about.

What they do hold is a different matter, and it is on the record: an average of seventeen years’ direct industry experience, two degrees each, and advanced qualifications across the team including PhD, MBA, MSc, BA (Hons), CFA, BEng (Hons), MPsych and GAICD. Several have worked in recruitment, domestic and international. Several are published authors.

Notice what those have in common. Each one is issued by a named body, took years rather than an afternoon, and can be verified by anyone who cares to. A GAICD comes from the Australian Institute of Company Directors; a CFA from the CFA Institute; a PhD from a university. That is exactly the test this page has been applying to everybody else, and it is the one we would rather be judged on.

What none of them is, is a resume-writing certification — because no such thing exists here. So we tell you what we have instead of borrowing a word that would sound better and mean less.

If it seems strange for a resume-writing business to publish a page explaining that its writers are not certified resume writers, consider the alternative. We could use the word and hope you did not ask.

What to ask instead

Certification is a weak signal here because the strong ones are unavailable. So ask the questions that still discriminate.

Which letters, issued by whom, and is the membership current? All four credentials lapse when the subscription does. “Certified” with no issuer named is an adjective, not a credential.

How many documents at your level, in your sector? Two hundred graduate resumes and no CFO appointments is a different practitioner from one who has done the reverse.

Will they talk to you before writing? A questionnaire cannot produce an executive CV. If nobody wants an hour with you first, they are filling in a template — and no credential fixes that.

Can they show you a before and after, at your level? Work is a better signal than letters, and anyone confident in theirs will have it ready.

That last one is the whole answer, really. In a market with no accreditation, the only evidence that means anything is the document itself. Ask to see one. If you want to ask us those questions, we would rather answer them than tell you we are certified.


Sources: Career Directors International — CARW certification page (fee, two-stage process, judging checklist, certification panel membership, international recognition Q&As), certification guide contents page, and privacy-policy postal address, careerdirectors.com. Professional Association of Résumé Writers and Career Coaches — contact page (St Petersburg, Florida), CPRW certification pages, parwcc.com. National Résumé Writers’ Association — NCRW certification, exam and sample-submission pages, thenrwa.org. Resume Writing Academy — ACRW programme page. Career Development Association of Australia — Professional Membership, Core Professional Standards and membership types, cdaa.org.au. Career Industry Council of Australia — Australian Register of Professional Career Development Practitioners, cica.org.au. training.gov.au — searches of nationally recognised training and registered training organisations. All read 18 August 2026.
Most recent source consulted: 18 August 2026.

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